Consular Legalization Services Consular Certification 2026
Saigon Vibe's consular legalization service helps applicants save time and effort, and ensures that documents are processed through the correct procedure, accurately for each document type and in line with Vietnamese regulations.
Table of contents
1.What is consular legalization?
Consular legalization is a complex administrative procedure involving requirements from both the Vietnamese and foreign governments. The steps vary depending on the country or the type of document. For this reason, not everyone can complete the entire consular certification/legalization process on their own to use documents in the desired country.
With this in mind, SaigonVibe provides a Consular Legalization service to meet the consular certification/legalization needs of individuals and organizations.
We provide:
✔️ Consular legalization of foreign documents for use in Vietnam,
✔️ Consular certification of Vietnamese documents for use abroad.
✔️ Apostille certification of Vietnamese documents for use in Convention member countries that have an applicable relationship with Vietnam (from 11/9/2026)
✔️ Consulting and support for obtaining an Apostille on foreign documents for use in Vietnam (exempt from consular legalization at a Vietnamese Embassy abroad).
2.Consular legalization / consular certification / Apostille overview
| For documents issued in Vietnam | For documents issued abroad |
|---|---|
✔️ Advice on whether the document needs an Apostille or consular certification. SAIGONVIBE supports each case: ✔️ Apostille certification for eligible public documents ✔️ Translation, notarization/certification ✔️ Consular certification at the competent Vietnamese authority where consular certification still applies ✔️ Procedures at the foreign Embassy/Consulate General in Vietnam if the receiving country requires it ✔️ Delivery of the dossier directly to the client | ✔️ Check whether the document already has an Apostille or still requires consular legalization SAIGONVIBE supports each case: ✔️ Verify the Apostille and the conditions for using the document in Vietnam ✔️ Notarization/certification ✔️ Certification at the competent authority of the issuing country where the legalization process applies ✔️ Consular legalization at a Vietnamese representative agency abroad where legalization is still required ✔️ Translation with notarization/certification into Vietnamese ✔️ Delivery of the dossier directly to the client |
3.Why use a consular legalization service?
Consular legalization is a mandatory administrative procedure for foreign documents to have legal value in Vietnam (and vice versa). However, the process is fairly complex and demands accuracy and a solid understanding of the law and the competent authorities. Here are the reasons to use a consular legalization service:
- ✅ One-on-one consultation
- ✅ Free assessment
- ✅ One-step online dossier submission
- ✅ A variety of packages to fit your needs
- ✅ Fast processing, from just 8 days
- ✅ Safe and confidential
- ✅ All-inclusive pricing
- ✅ Results delivered on schedule
4.Consular legalization process and procedures in detail, 2026
Consular legalization of foreign documents for use in Vietnam
Step 1: Notarize the document abroad
First, a document issued abroad must be notarized by the competent authority in the country that issued it.
Step 2: Certification by the foreign diplomatic authority
After notarization, the document must be certified by the issuing country's Ministry of Foreign Affairs or consular authority, or that country's consular section in Vietnam if available.
Step 3: Legalization at a Vietnamese authority
Submit the consular legalization dossier to the Consular Department – Ministry of Foreign Affairs or an authorized Department of Foreign Affairs. This is the final confirmation for the foreign document to have legal value in Vietnam.
Step 4: Translation and notarization
After legalization, the document must be translated into Vietnamese and the translation notarized for lawful use in Vietnam.
Consular legalization of Vietnamese documents for use abroad
Step 1: Translate and notarize the document
Documents issued in Vietnam must be translated into a foreign language (usually English or the language of the country of use) and the translation notarized.
Step 2: Consular certification at a Vietnamese authority
Submit the dossier to the Consular Department – Ministry of Foreign Affairs or an authorized Department of Foreign Affairs for consular certification of the Vietnamese document.
Step 3: Legalization at the foreign diplomatic authority
Finally, bring the consularly certified document to the consular authority of the country where you will use it for the final legalization.
5.Documents to prepare for consular legalization
Dossier for consular certification of Vietnamese documents for use abroad
To have Vietnamese documents lawfully recognized abroad, prepare the following documents:
- Consular certification declaration form LS/HPH-2012/TK[2], filled in directly or completed online and printed for submission.
- Original ID document (ID card, passport…) if submitting in person, or a copy if submitting by post (no notarization required).
- The original and 1 copy of the document to be consularly certified.
- An envelope with the recipient's address clearly written, if sending the dossier and receiving the result by post.
- In some cases, the receiving officer may ask for the originals and copies of related documents to verify authenticity.
Dossier for consular legalization of foreign documents for use in Vietnam
For foreign documents to be used lawfully in Vietnam, the dossier includes:
- Consular legalization declaration form LS/HPH-2012/TK.
- Original ID document if submitting in person, or a copy if submitting by post (no certification required).
- The document to be legalized, already certified by the foreign diplomatic authority.
- A copy of the document to be legalized.
- A Vietnamese or English translation if the document is not written in either language.
- A copy of the translation, no certification required, but the applicant is responsible for its accuracy.
- An envelope with the recipient's address clearly written (if sending the dossier and receiving the result by post).
- Originals and copies of related documents may be required for verification if requested.
6.Frequently asked questions
Request a consultation
Your consultation details will be kept strictly confidential. Our Saigon Vibe team will contact you in just a few minutes.
We hope the information Saigon Vibe has provided above has helped you better understand everything related to our consular legalization service. If you have any further questions, please do not hesitate to contact us via hotline 0969.325.054 for immediate support! Best regards!
